Report on Multiple Courses in a Single Report

This is great progress thank you. We are also wondering if there will be functionality to help with filtering the courses we'd like to include in the Course Summary report. For example, we currently have to manually select the 30 courses to include in the report, but we're wondering if a filter will be added so it only allows us to choose from courses that "start with" certain characters or "course status" is active, etc.

This is wonderful progress already. Thanks for taking action on this.

Is it possible to add 'Language' as a filter? That would help us a lot. Thanks again!

Hi Folks, While I'm unable to share a concrete timeline yet, please rest assured that we're incrementally working towards upgrading your reporting experience. Stay tuned for our next reporting upgrade.

This feature is working great for Courses, but like the previous 2 comments will it be available for ILC and Curriculum reporting?

Does this group reporting apply to the Curricula Activity as well?

Hi,

This is great thank you. I have noticed I am unable to do the group report for ILC's do you know when this will be available?

thanks,

Carole

Hi everyone,

Thanks for being patient with us as we worked to provide you with this capability. We've released a Beta feature that will allow you to report on up to 30 courses in the Course Activity Report. Learn more about it in our release notes :) https://support.absorblms.com/hc/en-us/articles/18890844756499#august-release-notes-2023-0-0

Hi Gail,

The development we have underway aims to provide the capability to report on the fields you've highlighted. Additionally, we aim to provide powerful reporting with an easy-to-use workflow. Please stay tuned, I'll update this thread once the feature is available.

Thank you for elaborating on your use case,
Majesty.

Hi Angela,

Thanks for being patient, this feature is still in the works. We'll provide an update as soon as we're able to.

Thanks,
Majesty.

Hi:

Can Absorb please provide an update on this issue? Are we likely to see this functionality included in an upcoming release?

Thanks,

Angela

Hi Majesty,

I work with Tracy Logan. Tracy asked me to provide a response to your questions below.

Can you tell me more about your audit use case? What are some of the questions the report needs to answer?

To reiterate, it would be great if we can display multiple courses on a report. In addition, it would be great if we can run a report to include the curriculum completion detail (Compliance Training) and the detail of the individual courses in the curriculum (BSA/AML, Fair Lending, RESPA, etc.).

Our Audit use cases are:

• The Auditors want to see who completed required courses within a specific time frame.

• They want to know whether we offer specific compliance training.

Our Audit Reports generally include the following:

• Course Title and Description

• Learner First and Last Name, Job Title, Learner Supervisor, Channel (Custom field), Department (Company or Partner Company), State

• Course Completion Status, Course % Complete, Date Enrolled, Date Completed, Score

It would be great to have all of the above information available to include on the Course Activity Report, and be to run the Course Activity Report at least once a day.

A report format that allows Admins to filter by & select from all fields of information would be beneficial. As Admins, we are generally working on multiple projects at a time, as well as troubleshooting and resolving user issues.

We need a simplified, robust reporting feature that provides "one stop shop reporting" and helps Admins work smarter not harder.

Hi Pamela,

Wanted to just add on to Traci's comment (and this is feedback I had already provided to Majesty and team in a previous session, but just wanted to make sure it's documented here as well): we really need to be able to filter user course statuses and enrollments by supervisor. Absorb has our supervisory relationship data, but for some reason this is not something we can filter or sort by in current curricula or course activity reports.

Hi Traci,

We have also realized this is a strange thing. I think it took us a while to fully understand the gap. We do have reports that report on statuses of users by department, but, it's not all statuses and it doesn't get into the course granularity as you point out.

Having said that, some of our clients do prefer the 'course first' view, which is perhaps why it has taken a bit of time to get to the point where we fully realized the gap we have.

We will keep you all posted as development continues and thank you for all your inputs.

Pamela

I agree with Matthew.

Our previous LMS platform (which was FREE��� yes I said FREE) allowed me to pull a report based on the USERS in a GROUP or DEPARTMENT so I could send a report listing the users in the specific department and what courses they have completed���..Unlike Absorb that runs the reports based on the course. This makes zero sense to me.

Traci Powers, Relationship Manager
Anthony Cole Training Group
8160 Corporate Park Drive, Suite 100
Cincinnati, Ohio 45248
Phone: 1-877-635-5371
Direct: 513-605-1304
Email: traci@anthonycoletraining.com

Thanks everyone, I think I confused you all with my terminology of 'matrix'. You are all correct this is easy to generate once the data is in excel, and that is our goal, to help you get that data out and into excel.

Noted though Matthew on how we can achieve 'star status'. I don't know how we can achieve this yet, but we certainly have had talks around this on different teams and do see the value in the idea. :)

Thank you, Gregg for the clarity on versioning and for your understanding of the scale of full versioning versus the lesser ask that you have articulated. We will take that idea into consideration too.

I think a matrix view would be cool, but only if it came with the ability to pull the raw data separately. I think for us specifically we would just like to keep using the Course Activity Report (or course enrollments report), and just be able to pull in the same data set for more than one course at a time. We lost the ability to do this when we had to make the switch from eLogic and this was one of the biggest (if not the biggest) loses in terms of features for us.

We have the Analyze package, which does support multiple course in a single report by using a PivotTable. Our Training Coordinators will have Analyze viewer licenses, but it would be beneficial if they could run their own custom reports with multiple courses.

Our previous LMS had full support for versioning, which is likely the reason they selected it. Unfortunately, the rest of the LMS was terrible, so we are in the process of implementing Absorb LMS.

That system supported both an effective revision and a pending version of a single document. Once the pending version date was reached, the previous version was archived.

I am not expecting Absorb to implement a full-blown versioning system, as it is really only applicable to controlled documents such as Standard Operating Procedures. During our evlauation process we determined that we were OK with the way Absorb LMS worked. Nearly every other LMS I evaluated worked the same way.

My only request is that the value in the "Save as New Version" field is made available in all course-related reports as it would make for easier report sorting and filtering on the Revision Number we use four our controlled documents.

Example: CRP-GEN-0001, Rev. 02 Standard Operating Procedure (SOP) Management

Hello Pamela,

I understand the matrix idea. I basically produce this by downloading the enrollments for a number of courses to Excel. Then I ���stitch��� them together in one big table in Excel and run a pivot table ��� rows are employees and their department assignments, the columns are the courses. The sum function gives me the counts I need.

Here���s the problem. The pivot table is a 30 second job. Downloading the enrollments by course and stitching them together takes many hours. In my case, I have 24 courses to transform into this kind of matrix.

The ���simple��� fix is to allow us to select multiple courses, then click on ���view enrollments���. This could be generated into a report so the pivot can be added using Excel.

If you can provide the pivot table production natively in Absorb you���d be LMS Rock Star of the year!

Matthew Simon
(he/him/they/them)
Organizational Development Facilitator
705-674-4455 extension 2380
matthew.simon@greatersudbury.ca

CGS Employees can view our Organizational Development Service Directory here!

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Just jumping in here on Majesty's behalf as I wanted to make sure you were aware we had read the ideas and additional context you followed up with after Majesty asked his initial question.

First thank you for the constructive feedback, as well as helpful examples (including files) that we can take, look over, and see how to action.

To summarize what we're reading and that is actionable you are looking for:

• a matrix view of courses against users and the status of their enrollments (or vice versa) and other associated meta data, some of that data is called out by Joy as specific fields she is interested in. (This exported view is one that Majesty's team is working on in the Report Builder feature)

• a matrix view of courses against users that includes competency data as well as overdue course data (We will take this back to see if we are including this, in what way, and if we are not how we could in this iteration or a future one)

• a matrix view of courses against users that includes both ILC and Online course data. We also assume this would extend to curriculum where applicable (does this include lessons or is that nice to have @Kristin)

• The ability to pull the reports 'when needed' (This included but the data will not be 'live' it will be refreshed on a regular cadence currently projected to be between 24 and 4 hours)

Something that was not clear, was the comment around versioning made by Gregg, can you help us understand what is needed by way of versioning?

All that to say, please keep providing your requirements for our review (if you have them) as we are actively working on this and are trying our best to make sure that Version 1 of this feature meets 80% of our client's needs described in this thread.