To whom it may concern,
We have a core set of compliance modules that staff are required to take on an annual basis. These modules are in curriculums that are assigned on a yearly basis. We would like to set up a rolling auto enrollment that would trigger annually on a date and time. Under the current controls we do not see an option to do this.
We would like to propose the following enrollment/re-enrollment functionality:
Allow re-Enrollment annually defining what month and day the annual re-enrollment will have. (e.g. enrollment happens every January 1)
Trigger automatic enrollment/re-enrollment regardless of previous completion status (e.g. completed, incomplete)
Record completion status for before re-enrollment
Set due dates and certificate expiry dates by defining the month and date (e.g. due date is always the first day of September)
This would allow us to set up courses and curriculums that would be delivered on an annual basis without us having to duplicate said courses/curriculums or having to redefine parameters (such as due date) each year.
Thank you for your time and consideration.
Hi! Is there a way we can do the rolling enrollment steps suggested but without the certificate? We don't issue certificates but it seems like the only feature that you can set dates. Or in case there's an existing/future release on this I would love to know. Thanks!
Hi Victoria, stay tuned for our September release! ;)
Marina - It does sound like I would need to know more about your use case, but based on what you have here I am very confident the feature can meet your needs when everything is properly configured.
Thanks for the examples of how to set things up Paul but this model really doesn't save me any time since now I have to have feeder curricula and still have to update dates at the end of the year anyway. What I am after is re-enrollment based on a calendar date. I had tried the certificate expiration approach before but that required me to change the certificate dates. It's just easier and more direct to change the dates on the curricula directly and then manually re-enroll everyone which is what we did for 2022 compliance training.
I really need date as an option of when to trigger re-enrollment to make this more efficient. With over 25 different compliance curricula in our LMS, setting up feeders and certificates to make this work just doesn't make sense for us since I may as well change the dates and re-enroll manually.
Is it possible to add this feature to ICL courses "rolling auto-enrollment"?
Hi Deana,
That can be accomplished easily by configuring a certificate as a pre-requisite to the enrollment with an expiry duration that lapses before the re-enrollment will be active. Like I said below, a post-enrollment is a 'real' enrollment in the course, and subject to all enrollment conditions you've defined. You will need a feeder version of the course that has no pre-requisite but awards a certificate with the loop version of the course awarding the same certificate, but with an expiration. The loop version has the certificate as a pre-requisite and targets itself with a post-enrollment triggered on "when Enrolled". Talk to your Absorb support rep to set this up, and you will merely need to adjust the dates in the feeder course once a year to accomplish what you've outlined.
Katelyn, what you are describing works with this setup as well, no problem. A post-enrollment can be triggered using "when enrolled" and with "Allow Consecutive Enrollments" turned on the learner will get a new enrollment on the course each year regardless of their completion status in the previous year's enrollment.
I think that this still doesn't account for if a person no longer meets the requirements for the re-enrollment. As Betti mentioned below, we have employee and manager versions for harassment training. When someone's profile fields meet the auto enrollment option they get enrolled, which is great.But, what we need is for the un-enrollment to be automatic when it no longer meets the requirement. We have to manually go in and un-enroll employees when they get promoted, so they don't have two enrollments. This is also the case for department based compliance training, if somebody moves to another department, we have to manually un-enroll a user from courses that are not required for the new department. It is a very manual process, and something that other LMS platforms have been doing for years. It would be great if the system was able to verify the enrollment rules at the end of each business day for system clean up.
Thank you Paul for the explanation but this still does not help with the issue that we are encountering. Absorb only allows an re-enrollment off of an completion status. We are looking to have the re-enrollment off of enrollment date. For example, if we enroll all learners on January 1st 2023 then the next enrollment would be on January 1st 2024 no matter the status of enrollment. Due to Absorb not having this capability we need to continue to duplicate courses every year which is a huge manual process.
Other LMS platforms have this capability - Absorb is lacking in this area. This change would benefit many of your clientele.
Hello Admins!
I am happy to let you know that in our March 2022 release we included a post-enrollment enhancement called "Allow Consecutive Enrollments" which accomplishes everything listed in the original idea. The LMS had been built so that if a post-enrollment targeted a course the learner had an existing enrollment (of any status) in, then no new enrollment would be created. Client needs have changed since we added post-enrollments, and the rolling re-certification model is definitely something we wanted to help you with!
When you configure a post-enrollment with the "Allow Consecutive Enrollments" toggle turned on, the LMS will always mark any existing enrollment as historic (which maintains all reporting records on that enrollment) and create a new enrollment in the target course. If in Course A you choose to have the post enrollment target Course A, this will create a loop subject to the enrollment conditions in Course A! Remember, a post-enrollment is a 'real' enrollment and is controlled by any enrollment conditions you've defined.
This feature was designed to meet the yearly-certification-in-the-same-course scenario and with thoughtful setup definitely achieves all the outcomes expressed in this thread. Allow Consecutive Enrollments is available in Online Courses, Instructor Led Courses, and Curricula.
Thank you for your continued engagement, and I look forward to learning more!
Our company has the same issue with compliance courses that are required annually. A lot of manual work needs to be done every year. Implementing this solution will be extremely helpful. Absorb, can we get this implemented as soon as possible?
Are there any updates for this? It would be huge to have this feature available as a "set and forget" for annual required courses. If groups can be set to automatically populate, then it would only make sense to have courses with an automatic enrollment feature tied in with them.
We have re-enrollment issues for US Harassment Prevention requirements. Having enrollment/re-enrollment requirements for a specific date is often asked for by our clients.
One gap we see for is in the auto enrollments for this same setup. We have an employee version and a manager version. There are also multiple versions based on state. When someone's profile fields meet the auto enrollment option they get enrolled (yay!). What we need is for the un-enrollment to be automatic when it no longer meets the requirement. We have to manually go in and un-enroll employees when they get promoted or if they move to a different state so they don't have two enrollments.
This would be wonderful and save me so much time and effort with workarounds!